Project scope and timeline

2019–23: Student information and management


Key processes:

  • Academic foundation
  • Student records
  • Student recruiting
  • Curriculum management
  • Academic advising
  • Financial aid
  • Student financials

RISD Workday Student Project Activities Timeline

Workday Student originally began in early 2019 and we are planning a staggered implementation through 2023.

March 2023

  • Workday Student Training Plan finalized for faculty, staff and students
  • Begin data conversion and data management between the Workday and ‘legacy’ systems
  • Summer 2023 class setup activities in Workday

April-May 2023

  • Workday Student Training begins for faculty, staff and students (continues through September 2023)
  • Student personal and academic data now available in Workday
  • Continue to use Colleague to manage all Spring 2023 term activities
  • Begin to use Workday for Summer and Fall 2023 term activities (including Registration and Financial Aid)

June 2023

  • Spring 2023 Grades are submitted in Colleague
  • All will stop using Colleague by mid-June as Spring term activities are completed (including Student Planning and WebAdvisor)

September 2023

  • All will use Workday for Fall 2023 activities (Records, Registration, Advising, Financial Aid, and Student Financials)

2018–19: Finance, Payroll and Human Resources (Completed)


Key processes (Finance and Payroll):

  • Accounting and finance reporting and analytics
  • Financial planning
  • Expenses
  • Procurement
  • Projects
  • Grants management
  • Budgeting, planning and forecasting
  • Payroll

Key processes (Human Resources):

  • Human resource management
  • Recruiting
  • Compensation
  • Benefits
  • Time and absence management

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