Support and training resources
The first round of training, scheduled by functional roles, began in March. Watch your email for additional training opportunities over the coming weeks.
For detailed walkthroughs of Workday transactions, please refer to the videos and downloadable job aids below. Please contact us with any issues you might encounter.
Workday basics
Watch the demonstration video about Workday basics
Job aids
Getting started with navigation and tools
Setting account preferences and passwords
Modifying personal information
Using your Inbox
Org charts and reporting structures
Downloading the Workday mobile app (note: type risd for the organization ID as you log in to the mobile app. We will add this information to the job aid asap.)
Summary of finance tasks after the launch of Workday
Download this helpful comparison of how key finance tasks were done pre-Workday and will now be managed after April 1.
Payroll
Job aids
Reviewing your payslip
Expenses and spend authorizations
Hiring
Job aids
Hiring a student worker
Finance General
Procurement
Video demos
Create a requisition for non-catalog goods
Create a requisition for a punchout catalog supplier
Create a one-time ad hoc payment
Request a supplier invoice
Job aids
Creating a procurement requisition
Creating a punchout requisition
Creating a one-time ad hoc payment
Requesting a supplier invoice request
Creating a new supplier request
Amazon Business First Time Set-up Guide
Time entry and time off
Job aids for all employees
Requesting time off for all employees
Job aids for biweekly/hourly employees
Video demo: Time entry for hourly/non-exempt employees
Time entry for hourly/non-exempt employees
Job aids for managers of hourly employees
Training presentation for hourly time approvers
Approving hourly worker time
Job aids for student supervisors
Approving student worker time
Correcting/amending student worker time
Training presentation for student supervisors
STUDENT WORKERS: Please see all related information on our page for students.
Consult a member of the Workday Engagement Network (WEN)
Thirty-six members of the Workday Engagement Network (WEN) are trained to help and ready to answer your questions. Find the WEN member in your department or division who can support your transition to the Workday environment.
“Getting to know Workday” deskside coaching webinars
Information Technology Services (ITS) is offering several “Getting to know Workday” deskside coaching webinars over the next couple of days and through next week.
All the webinars are the same so you only need to attend one but are welcome to join as many as you want. The webinars are an informal overview of Workday (sign in/sign out, basic navigation and some terminology). They should only take about 30 minutes and then another few minutes to cover any questions from the materials presented.
Register below for your preferred webinar. An invitation will follow containing the link and information necessary to join.
Friday 4/5 at 10 am
https://risd.zoom.us/webinar/
Contact the Service Desk at (401) 454-6106 or servicedesk@risd.edu with any questions.
