Discover Workday at RISD

Workday is a human resources, financial and student information system designed to modernize and standardize the way RISD delivers key services to our community. Workday will be delivered in two phases. The initial launch on April 1, 2019 replaced Ellucian Colleague for all financial and human resources functions. Workday Student will be implemented through 2021. View the full timeline.

Information about the March 2020 Update (Workday 2020R1)

Each March and September, Workday releases an upgraded version of the software. Each release provides new functionality, fixes known bugs and enhances the overall user experience. Workday 2020R1 is the next such upgrade.

Workday will be upgraded this weekend and will be unavailable from Friday, March 6, 2020 at 9 pm through Saturday at 10 am.

If you require assistance please contact your Workday operational contact.

Due to the upgrade, the purchase requisition process and the Check In/Check Out feature on mobile devices (mostly used by students) have changed. We have updated the associated job aids on Support and training resources and Information for student workers pages.

Financial training sessions to be held on the third Wed/Fri of every month

On the third Wednesday and Friday of every month throughout 2020, the Controller’s Office will offer training sessions on Workday Financial modules. Each session will cover a specific topic. The sessions are open to all employees and you may drop in and out of sessions throughout the morning.

See the schedule for February 19 & 21

Benefits of Workday

In line with RISD’s strategic planning initiative, Workday is an “enabling system” built to remain continuously modern and take advantage of best practices in the processes critical to how we operate as an organization.

Workday’s features will help RISD to enable and foster a culture of integrated and collaborative working by:

  • providing real-time access to accurate information for decision making across academic and administrative areas
  • minimizing administrative overhead for faculty and staff by replacing paper and manual workflows
  • allowing employees to enable workflow and business processes without reliance on coding by ITS staff
  • reducing operating costs and minimizing security, compliance and accessibility risks through cloud hosting and a modern software architecture
  • leveraging a single codebase for more efficient product updates and third-party integrations
  • increasing communication and visibility and improving user experiences across tasks

The decision to invest in Workday was not taken lightly, particularly with regard to our current enterprise resource system, Ellucian Colleague. Ongoing customization to Colleague over the past three decades has added layers of complexity, making upgrades disruptive and impeding RISD’s momentum in administrative and operational areas.

Our partners

RISD has contracted two firms for expert guidance as we implement Workday and prepare our community to take advantage of its offerings. We are proud to be working with Collaborative Solutions, our change management partner and Alchemy, our solutions and integration partner.

About this website

This site will be an ongoing resource for the RISD community, providing up-to-date information about the Workday implementation. Over the coming year, the Workday Organizational Change & Training (OC&T) Team will publish more detailed reference guides and video tutorials for using Workday. We welcome your feedback about how to make the site as helpful as possible. Please submit thoughts or questions via this contact form.

RISD seal