Discover Workday at RISD

Workday is a human resources, financial and student information system designed to modernize and standardize the way RISD delivers key services to our community. Workday will be delivered in two phases. The initial launch in April 2019 replaced Ellucian Colleague for all financial and human resources functions. Workday Student will be implemented through 2023. View the full timeline.

March 2022 Workday Update (2022R1)

Each March and September, Workday releases an upgraded version of their software. Each release provides new functionality, fixes known bugs and enhances the overall user experience. Workday 2022R1 is the next such upgrade.

Workday will be upgraded with this release on Saturday, March 12th and will not be accessible on this day until 10AM ET.

In this new release Workday will be updating the homepage layout and adding new features. You may review the quick reference guide below for a preview of the changes.

Workday 2022R1 Homepage Upgrade and New Features

New Job Aid - COVID Vaccination Disclosure Process

We've added a new Job Aid that provides instructions on how to submit your COVID Vaccine Disclosure in Workday:

JOB AID | Workday Vaccination Disclosure Process updated 3/30/22

Visit covid.risd.edu for more information on RISD's COVID Vaccination Disclosure.

Benefits of Workday

In line with RISD’s strategic planning initiative, Workday is an “enabling system” built to remain continuously modern and take advantage of best practices in the processes critical to how we operate as an organization.

Workday’s features will help RISD to enable and foster a culture of integrated and collaborative working by:

  • providing real-time access to accurate information for decision making across academic and administrative areas
  • minimizing administrative overhead for faculty and staff by replacing paper and manual workflows
  • allowing employees to enable workflow and business processes without reliance on coding by ITS staff
  • reducing operating costs and minimizing security, compliance and accessibility risks through cloud hosting and a modern software architecture
  • leveraging a single codebase for more efficient product updates and third-party integrations
  • increasing communication and visibility and improving user experiences across tasks

The decision to invest in Workday was not taken lightly, particularly with regard to our current enterprise resource system, Ellucian Colleague. Ongoing customization to Colleague over the past three decades has added layers of complexity, making upgrades disruptive and impeding RISD’s momentum in administrative and operational areas.

Our partners

RISD has contracted a firm for expert guidance as we implement Workday and prepare our community to take advantage of its offerings. We are proud to be working with Alchemy, our solutions, integration and change management partner.

About this website

This site will be an ongoing resource for the RISD community, providing up-to-date information about the Workday implementation. Over the coming year, the Workday Organizational Change & Training (OC&T) Team will publish more detailed reference guides and video tutorials for using Workday. We welcome your feedback about how to make the site as helpful as possible. Please submit thoughts or questions via this contact form.

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