Discover Workday at RISD

Workday is a human resources, financial and student information system designed to modernize and standardize the way RISD delivers key services to our community. Workday will be delivered in two phases. The initial launch in April 2019 replaced Ellucian Colleague for all financial and human resources functions. Workday Student will be implemented through 2023. View the full timeline.

Workday 2023R1 Upgrade on March 11th

Each March and September, Workday releases an upgraded version of their software. Each release provides new functionality, fixes known bugs and enhances the overall user experience. Workday 2023R1 is the next such upgrade.

Workday will be upgraded with this release on Saturday, March 11th and will not be accessible on this day until 10AM ET.

With this upgrade, Workday has renamed the Inbox to My Tasks. Inside the new My Tasks experience you'll find a new look and feel, enhanced search capabilities, and improved organizational features. For more information, you may view the Overview of the new My Tasks experience job aid.

Note: This update is not related to the Workday Student Project that is currently underway.

Workday Student Project - Transition Timeline

We launched Workday in April 2019 to serve as our human resources and financial information system to modernize and standardize the way RISD delivers key services to our community. We are preparing to implement the final steps in the Workday project by transitioning from our current student information system, Colleague (WebAdvisor and Student Planning), to Workday Student by Summer 2023.

Several other phased transitions will occur through Summer 2023 and are outlined on the project timeline. There will be no changes to other systems until we reach the next implementation milestone planned for April 2023. Further details about those changes, as well as training opportunities for Workday Student will be communicated through the Spring Semester.

More information and updates about the Workday Student project are available on the Workday+RISD website. To contact the Workday Team please complete this online form here.

Benefits of Workday

In line with RISD’s strategic planning initiative, Workday is an “enabling system” built to remain continuously modern and take advantage of best practices in the processes critical to how we operate as an organization.

Workday’s features will help RISD to enable and foster a culture of integrated and collaborative working by:

  • providing real-time access to accurate information for decision making across academic and administrative areas
  • minimizing administrative overhead for faculty and staff by replacing paper and manual workflows
  • allowing employees to enable workflow and business processes without reliance on coding by ITS staff
  • reducing operating costs and minimizing security, compliance and accessibility risks through cloud hosting and a modern software architecture
  • leveraging a single codebase for more efficient product updates and third-party integrations
  • increasing communication and visibility and improving user experiences across tasks

The decision to invest in Workday was not taken lightly, particularly with regard to our current enterprise resource system, Ellucian Colleague. Ongoing customization to Colleague over the past three decades has added layers of complexity, making upgrades disruptive and impeding RISD’s momentum in administrative and operational areas.

Our partners

RISD has contracted a firm for expert guidance as we implement Workday and prepare our community to take advantage of its offerings. We are proud to be working with Alchemy, our solutions, integration and change management partner.

About this website

This site will be an ongoing resource for the RISD community, providing up-to-date information about the Workday implementation. Over the coming year, the Workday Organizational Change & Training (OC&T) Team will publish more detailed reference guides and video tutorials for using Workday. We welcome your feedback about how to make the site as helpful as possible. Please submit thoughts or questions via this contact form.

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