Support and training resources
For detailed walkthroughs of Workday transactions, please refer to the videos and downloadable job aids below. Please contact us with any issues you might encounter.
Workday operational contacts
Workday operational contact list Updated: 8/28/24
Workday basics
Mobile app setup
Downloading the Workday mobile app (note: type risd for the organization ID as you log in to the mobile app. We will add this information to the job aid asap.)
Finance (general)
Procurement and Accounts Payable
Workflows
Procurement Work Flow Chart
Expense-PCard-Supplier Invoice-Miscellaneous Payment Request
Job aids
Create a Miscellaneous Payment Request and Miscellaneous Payee
Create Requisition Changes - Comparison Document
Creating a procurement requisition
Creating a punchout requisition
Edit a Requisition in Progress
Verify procurement card transactions
Finding a draft status procurement card verification transaction
Create Supplier Invoice Request
Find/Edit Supplier Invoice Request
Create Credit Card supplier request
Creating a receipt
Change a Receipt Date
Edit/Cancel a Receipt Draft
Amazon Business First Time Set-up Guide
Expenses and Spend Authorizations
Creating expense reports
Creating expense reports for another worker
Personal Expenses
Global / International Spend Authorization
Mileage Reimbursement
Direct Deposit AP Set-Up (English)
Direct Deposit AP Set-Up (Spanish)
Direct Deposit AP Set-Up (Portuguese)
Direct Deposit AP Set-Up (Haitian/Creole)
Expenses: Request Per Diem for Meals & Incidentals
Approving spend authorizations
Approving expense reports
Managing pay options
Tax Exemption Purchases
Hiring
Workflows
Student Hire Workflow Updated 8/4/2023
Videos
Student Employment Supervisor Training Added 1/23/2023
Job aids
Hiring a student worker
Use this job aid if hiring a student for their first RISD job.
Adding a job for a student worker
Use this job aid if hiring a student who has previously worked at RISD.
End additional job for a student worker
Use this job aid to remove an additional job for a student worker.
Payroll
Performance Management
Job aids for all employees
Goal/Expectation Setting
Manage Goals Updated 5/3/2022
Check-In Conversation Updated 5/3/2022
End-of-Year Review
Provide Feedback
View Past Performance Reviews Updated 5/3/2022
Job aids for all managers
Goal/Expectation Setting
View My Team's Goals
Check-In Conversation
End of Year Review
Manage Feedback Requests
View Past Performance Reviews Updated 5/3/2022
Time entry and time off
Job aids for all employees
Requesting time off for all employees
Job aids for biweekly/hourly employees
Time entry for hourly/non-exempt employees Updated 3/3/2022
Job aids for all managers
Approving time off requests
Vacation balance reports: manager's guide
Job aids for managers of hourly employees
Training presentation for hourly time approvers
Approving hourly worker time Updated 3/3/2022
Job aids for student supervisors
Correcting/amending student worker time Updated 3/3/2022
Time entry approval for Supervisors
End Additional Job in Workday
Training presentation for student supervisors
STUDENT WORKERS: Please see all related information on our page for students.
